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What is Zoom and how does it work? Plus tips and tricksTo remind your interviewer of your ongoing interest in obtaining the position at their company, follow up no later than 24 hours after your interview is completed. Zoom Rooms require an additional zom on top of a Zoom subscription and are an ideal solution for larger companies. Its positive impact on work productivity Download the per-machine installer. Open the meeting you want to join.
How to Combat Zoom Fatigue – Can I start my meeting before the scheduled start time?
You’ll have the option to share your entire desktop, or just one of the windows you have open. Click the red Stop Share button at the top of the screen to go back to being a normal participant in the meeting. If you’re muted in a meeting, you can still let the hosts know your thoughts with emoji reactions. Send a thumbs-up or a clapping emoji to communicate without interrupting the meeting by default, those reactions have a yellow skin tone, but you can customize that in the Zoom desktop app.
Last year, Zoom added about 40 emoji reactions , instead of the six previously available. To react during a meeting, click the Reactions tab at the bottom of the meeting screen it’s in the same panel as mute audio and video, to the right and choose the one you want. The emoji will disappear after 5 seconds.
If the meeting organizer enables the nonverbal feedback feature, participants can place an icon such as a raised hand next to their name to communicate. Every participant will be able to see each other’s feedback. For those who don’t like clicking around their screen, Zoom has a ton of helpful keyboard shortcuts to help you navigate the app on your desktop without using your mouse.
You can find commands to join a meeting, start or stop recording, enter full screen and share your screen more on that below. Check out Zoom’s full list of hot keys and keyboard shortcuts. Gallery view lets you see everyone in the meeting at once, instead of just the person speaking.
To turn that on, click the tab that says Gallery View in the top right corner. If the meeting has 49 or fewer attendees, you’ll see all of their screens displayed on one page. If there are more, you’ll have the option to move between multiple pages.
Change it back by clicking Speaker View in that same top right corner. Try out Zoom’s immersive view feature to put yourself in the same virtual space as your fellow meeting participants. Zoom’s immersive view feature lets you put yourself in the same virtual background as your fellow video chat participants — be it a conference room, classroom or anywhere else you can think of. If you’re the meeting or webinar host, start the Zoom meeting on your desktop it will be enabled by default for all free and single pro accounts using Zoom 5.
In the top right corner, where you find Speaker or Gallery View, you’ll see the option to enable Immersive View. Click Immersive View , and choose from one of Zoom’s provided scenes, or upload your own. Your meeting participants or webinar hosts will now be placed in the same virtual background and will appear that way on every participant’s screen.
On a larger call, your screen can get cluttered with participants, which can be distracting, especially if some don’t have their cameras on. Now you’ll only be distracted by your co-workers’ pets and children who appear on video.
Zoom’s vanishing pen feature lets you draw on your shared screen to call attention to text or objects, but then fades away so you don’t have to go back and erase your markings. To use it, share your screen, and click Annotate. On the menu that pops up, click Vanishing Pen. Both free and paid Zoom subscribers can record their meeting to their laptop or computer using the desktop app you can’t record on mobile at the moment, unless you have a paid account — keep reading for more on that. Those recorded files can then be uploaded to a file storage service such as Google Drive or Dropbox , or a video streaming service such as YouTube or Vimeo.
When you’re hosting a Zoom meeting, click the Record icon on the bottom toolbar. Tap the record button on the bottom toolbar, and you’ll have the option to make it either local or in the cloud. You can do this on either desktop or mobile. In April, Zoom launched a new Whiteboard feature that allows participants to collaborate on a sharable canvas that you can access even outside of meetings.
To enable Whiteboard, make sure you’ve updated to the latest version. Then select the Whiteboards tab from the Zoom app and select New Whiteboard. For work accounts, your account administrator must have Whiteboards enabled — if you can’t find the Whiteboards tab, your company probably doesn’t have them enabled yet. If you have a group of more than people to host for work or school, you have to upgrade to a paid professional account.
If you upgrade to the highest tier Enterprise Plus , you can host up to 1, participants. Watch our video on how to make your webcam video look and sound great online and make sure to subscribe to the How to Do It All channel on YouTube for more how-to videos. Alison DeNisco Rayome. April 23, a. Here are 20 ways to become a Zoom master. Change your background Change your Zoom background to space, or a custom photo. Read more : 10 free Zoom alternative apps for video chats 2.
Change your name on Zoom Want to change the name that appears when you’re in a Zoom meeting? Add your pronouns on Zoom Adding your pronouns to your name on Zoom is one way to make the platform more inclusive of transgender, gender nonconforming and gender nonbinary people, by making sure you aren’t assuming anyone’s gender identity based on their appearance.
Add a profile picture on Zoom Zoom lets you change your name and add a profile picture that will appear if your camera is off. Mute and unmute with the space bar When you are called on to speak, stop scrambling to click the microphone button. One of these has been the requirement for a password as default for Zoom meetings.
This, combined with virtual waiting rooms , ensures that only those people who have been invited to the call are actually allowed in. Zoom has made it easy to manage and secure your meetings when they’re happening.
There are a range of security tools you can now access with a couple of clicks including the ability to lock the meeting when it has started so no new people can join, remove current participants on the call, muting participants and disabling private chat too.
To access the Zoom security tools, you can simply click on the security button that appears in the window when the call is happening or hover over a participant to interact with them specifically – to remove them from the call for example.
It’s now possible to report participants on the call who aren’t welcome or are causing trouble. As well as removing them from the call, you can now send a report to the Zoom Trust and Safety team to handle misuse of the system. This will help block them from the service in future and interfering with other calls too. In October , Zoom unveiled the public beta for OnZoom. It is described as an online events platform and marketplace that allows paid Zoom users to create, host, and monetise events such as fitness classes, concerts, stand-up or improv shows, or music lessons.
When business owners, entrepreneurs, and organizations of all sizes had to find some way – any way – to stay the course and continue providing services to their customers, many turned to Zoom,” Zoom explained.
Visit onzoom. In October , Zoom announced Zapps, or apps that both free and paid Zoom users will have access to within the Zoom platform.
For example, you can use the Dropbox Zapp to share the document you’ve been working on, or you can put up a poll using the Slido Zapp, or you can pull up the Asana Zapp and do updates on team projects. The first of these Zapps will land by the end of Zoom plans to open the ability to offer a Zapp to more developers in the future. Users will be able to search and add approved Zapps and integrate them directly into their Zoom accounts.
Visit zoom. Zoom lets you create recurring meetings. You can set the call settings you want once and have them be in there every time you plan to meet, and you can join calls using the same URL each time. In the Zoom mobile app, just log in, click schedule, tap the Repeat option, and select a recurrence. For more info on scheduling meetings in general and all of the meeting settings, see Zoom’s FAQ on scheduling meetings. Zoom lets you record calls as videos.
You do need permission to do so though. The meeting host will have to enable recordings in settings. It’s worth checking your account settings to make sure recording is enabled before you get started. It’s worth noting that Zoom admins can activate recording for everyone, for users or groups. There’s more guidance on recording settings here. In order to record a Zoom meeting, you must choose whether to use the local or cloud option.
Local means you store the video file yourself on your computer or in another storage area. With Cloud, which is for paid subscribers only, Zoom stores the video for you in its cloud storage. When you record a meeting and choose Record to the Cloud, the video, audio, and chat text is recorded in the Zoom cloud. When the Zoom call begins you should see an option to record on the bottom of the screen.
Clicking that then lets you record locally or in the cloud. If you don’t see the option to record, check your settings in the web app under My Meeting Settings or have your account admin enable it. The recording files can be downloaded to a computer or streamed from a browser.
During the meeting, you can also see which participants are recording the meeting and those on the meeting will also be told when the meeting is being recorded. When the call is over Zoom will automatically convert the recording into a usable MP4 video file. It is possible to record Zoom meetings and calls on mobile too. However, this is done via cloud recordings so you need a paid Zoom membership in order to use this feature.
It’s also worth noting that cloud storage is limited, so be careful how many meetings you record while using the mobile app. These can be found at these locations:. You can easily access Zoom recordings by opening the Zoom app and navigating to meetings. Once there you’ll see a “recorded” tab where you can choose the meeting you need then either play the recording or open it. For cloud storage of your Zoom meeting recordings log in to your account and navigate to the My Recordings page.
Find out more about Zoom recordings here. Zoom has introduced settings that allow you to adjust the audio on your call and remove unnecessary and unwanted background noise.
In order to activate this, click into the settings, then find the audio options. In there you’ll see a drop-down menu with “suppress background noise”. There are varying levels of suppression you can add here. The highest will remove as much as possible, reducing issues with fan noises and dogs barking while the lower levels will still let you play background music on a chilled-out casual call with friends.
If you don’t have a perfectly peaceful office to work from then you might find things are a bit noisy and less than professional for your calls. Zoom offers background noise supression in the app or you can use an external solution, such as Krisp. This will give you minutes a month of really solid noise cancellation on Zoom – or indeed any audio application using a microphone. Like the Nvidia solution above, you just have to install the Krisp app, then select Krisp as your microphone in the app settings.
You’ll then have clear audio. We’ve written a detailed guide on how to use Krisp right here. If you want to jazz things up a bit or don’t want other people on the Zoom call seeing the awful mess of your home then there’s good news as Zoom offers virtual backgrounds. These are backdrops for your calls that include things like space, cityscapes and ocean-side views too.
With Zoom virtual backgrounds, you can also upload an image of anything you want to customise your background. It’s available for both iPhone and desktops. It’s fairly easy to get started with Zoom virtual backgrounds. On a Mac or PC, for instance, just open up your Zoom client, click on the “Setup” icon on the corner, and select “Virtual Background” in the side menu. Zoom provides a few virtual backgrounds. Click on the one you’d like to use. If you would like your own background, click on the plus sign above and to the left of the sample backgrounds, choose an image from your computer, and add it.
You can also add a virtual background during a meeting. In your Zoom client, click on the arrow next to the video symbol on the left, select “Choose a virtual background The company recommends using a green screen and a good webcam to get the best results, but it is possible to use a virtual background without a green screen too. Login to your account and joining a meeting via your phone. Then click the three dots at the bottom of the screen and click the “more” menu.
Then click “virtual background” and choose the background you want to use. As well as virtual backgrounds, it’s possible to jazz up your Zoom calls by using filters. These come in two forms and can be found in the same background settings as virtual backgrounds.
You can choose either add simple colour shades to your camera sepia, black and white and such or select from several Snapchat-eque filters to add cartoon stylings to your camera.
These might not be ideal for business calls, but should make things more entertaining with friends and family. As well as virtual backgrounds, Zoom offers the ability to improve your looks when you’re on a call. There’s a feature called “Touch Up My Appearance” which is useful if you’ve not had your daily caffeine fix or are struggling with life in the home office. Touch Up My Appearance uses a filter to subtly smooth fine lines and it’s meant to look very natural.
As well as recording Zoom meetings, you can also automatically transcribe the audio of a meeting that you record to the cloud. And, as the meeting host, you can edit your transcript, scan the transcript text for keywords to access the video at that moment, and share the recording.